Kai

Kai is an artificial intelligence executive assistant that manages calendars, sorts emails, and tracks tasks.

Kai is an artificial intelligence executive assistant built to handle digital chores like scheduling, inbox management, and meeting transcription. It connects to Google and Microsoft email and calendar accounts, as well as Zoom, Google Meet, and Microsoft Teams without sending a bot to meetings. The software sorts inboxes, drafts replies in the user's voice, records meetings, and turns action items into ranked tasks. Users review and approve all drafts and tasks in a triage workspace before anything sends or syncs. It also features a Model Context Protocol to connect with external artificial intelligence tools like Claude and ChatGPT.

Kai at a glance

Best for: Founder
Runs on: Web, macOS, iOS, Android
Pricing: Free trial available; Base, Pro, or Ultra plans from $20/user/month
Released: October 2026
Category: AI agent tool
Website: hirekai.ai

Key features

Record and summarize meetings without a bot
Sort Gmail and Outlook inboxes
Draft email replies matching user voice
Combine multiple calendars into one grid
Capture action items into a ranked task list
Run scheduled recurring workflows
Connect with Claude or ChatGPT via MCP

Use it for

Taking meeting notes and action items
Sorting and drafting email replies
Managing multiple calendars and scheduling
Tracking tasks agreed upon in calls

Alternatives to Kai

Lutra AI — Executes actual code to complete tasks reliably across multiple work applications.
Kiwi — It texts first to handle daily tasks and calendar management automatically.
Emilio — Sorts priority emails and drafts replies in your tone.
‎Halo — It keeps all data, memory, and processing entirely on the user's device.
Ada — Enterprise AI agent that can act in business systems, not just reply
AionUi — Auto-detects and runs local CLI agents like Claude Code and Codex in parallel.
Keiki — Deploy one AI agent across multiple messaging channels with built-in tools and memory.
Dial — Provision a real phone number for AI agents in seconds with one API.
Gru — Executes diverse administrative and research tasks for work and life.
ToDo.is — Starts tasks via chat and messages you when finished.
Ace from Automat Workforce — Works across your existing tools with its own Mac, phone, and inbox.
Gateway — Connects AI agents to your booking calendar, pricing, and team messaging via HTTP.

All Kai alternatives